Business Coordinator, Student Wellness

JOB DESCRIPTION:

To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department. (Ability to perform tasks and responsibilities on own initiative ensuring process and operational continuity of various administrative and business management activities.)

Min Qualifications:

Associates degree or equivalent and 2 years of office related experience.

Specific Job Related Duties:

(Financial related tasks)

• Serves as Accountable Property Officer for the Process/Department maintaining property accounting records including the acquisition of new or disposal of obsolete equipment and conducts annual physical inventory of capital equipment.
• Assists in the development of Process budget.
• Monitors current status of the Process budget including income and expenditures.
• Reconciles Process accounts comparing entries on ledgers with invoices, journal vouchers, and purchase orders to verify accuracy of posting and receipt of payment for services provided by the Process.
• Identifies variances in expenditures and reports to customers as appropriate.

(Clerical tasks – filing, scheduling, reporting, etc.)

• Develops area/process office record keeping systems.
• Compiles data for necessary reports and develops reports that are user friendly.
• Schedules, coordinates, and organizes appointments, meetings, and rooms.
• Coordinates meeting notifications and prepares agendas.

(HR related tasks)

• Processes and monitors status of personnel action forms such as promotions, transfers, and disciplinary action including record maintenance.
• Key Control Officer for the Process/Department.
• Provides new and existing staff with Process orientation of Performance Management Program, Personal Development Program, and the interpretation of Human Resources policies and procedures.
• Coordinates and enters employee time and attendance utilizing on-line reporting system verifying the correctness and completeness of data entered.
• Assists in the development of area policies and procedures ensuring compliance with applicable rules and regulations.
• Serves as departmental liaison with Human Resources in regards to employee disciplinary and grievance issues.

​​​​​​​(Miscellaneous)

• Initiates improvements in work process/environment.
• Analyzes and standardizes procedures for improved efficiencies.
• Prioritizes daily work assignments.
• Contributes ideas and suggestions for improvements to the process.
• Supports and assists in the cross training of team members.
• Good overall knowledge of Non-Exempt Administrative Support role skills.
• Adheres to internal controls and reporting structure.
• Performs related duties as required.

Salary Range: $43,000.00 - $48,000.00

Preferred Skill/ Competency: Medical clinic experience.