Administrative Coordinator, Preventive Medicine & Population Health

MINIMUM QUALIFICATIONS:

Bachelor’s degree or equivalent and three year’s experience.

SPECIFIC JOB RELATED DUTIES:

• Coordinate departmental human resource functions in collaboration with Business Manager and Senior Administrative Manager; provide administrative support for the recruitment and selection process.                                                          
• Process Peoplesoft items (ePro, travel, vouchers) via the AE Service Center which includes reconciling receiving reports and clear encumbrances throughout the year. 
• Monitor time for biweekly and monthly employees in Kronos. 
• Manage annual performance evaluation schedule for faculty and staff.
• Coordinate departmental information services activities.                                                     
• Maintain and manage departmental personnel files.                                                             
• Staff and coordinate the APT committee and process (including Post-Tenure Review).                
• Participate in and staff PMPH Faculty Meetings and other ad hoc committees as required.           
• Coordinate the chair’s schedule, mail and appointments.
• Work with faculty and staff with respect to special projects, events, functions, polls, proposals, records, etc.                                             
• Conduct and coordinate special projects and reports.                                                     
• Collect information, conduct research, and make recommendations to solve problems as they occur.
• Adhere to internal controls established for department as well as other duties as required supporting the mission and goals of the department and the University. 
• Back up departmental administrative support staff as needed.
• Perform related duties as required.

SALARY RANGE:

$49,920 - $62,400 Commensurate with experience.

PREFERRED SKILL/COMPETENCY:

Proficient in MS Office (Microsoft Word, Excel, Outlook, Access, PowerPoint, Scheduler), strong oral and written communication skills, solid organizational skills, strong interpersonal skills.  Ability to manage multiple and changing priorities.

EQUAL EMPLOYMENT OPPORTUNITY:

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.